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OBJECTIVE
The objective of this procedure is to emphasize MAR INT DMCC’s commitment to conducting business with honesty and integrity in the principal countries where MAR INT DMCC operates, and to explain the specific requirements and prohibitions regarding (i) offering, promising, or giving payments, gifts, or other things of value to Government Officials, Commercial Clients, or Commercial Competitors, and (ii) requesting, agreeing to receive, or accepting certain financial or other advantages.
GENERAL POLICY
MAR INT DMCC, including its directors, employees, Local Partners, and Project Partners may not (i) offer, promise, or give payments, gifts, or anything of value to Government Officials, Commercial Clients, or other persons, or (ii) request, agree to receive, or accept any financial or other advantages, if such actions would violate MAR INT DMCC’s Code of Conduct or Applicable Anti-Corruption & Anti-Money Laundering Laws, or which would otherwise constitute a Prohibited Payment or a Prohibited Receipt.
DEFINITIONS
“Applicable Anti-Corruption & Anti-Money Laundering Laws” — Applicable international anti-corruption laws include (i) the United States Foreign Corrupt Practices Act (“FCPA”); (ii) the Organization for Economic Co-operation and Development Convention on Combating Bribery of Foreign Public Officials in International Business Transactions (including as implemented by its member nations) (“OECD Convention”); (iii) the United Kingdom Bribery Act 2010 (“Bribery Act”); (iv) the U.K. Anti-Terrorism, Crime and Security Act 2001, (v) the Money Laundering Regulation 2007; (vi) the Proceeds of Crime Act 2002 and (vii) similar laws that prohibit bribery in the countries in which MAR INT DMCC conducts business.
RESPONSIBILITY
It is the responsibility of every MAR INT DMCC director, employee, Local Partner, and Project Partner whose duties are likely to lead to involvement in or exposure to any of the areas covered by Applicable Anti-Corruption & Anti-Money Laundering Laws to ensure compliance with this policy. This is underlined by MAR INT DMCC’s adherence to these principles: (i) having anti-bribery procedures in place which are proportionate but effective, (ii) showing a top level commitment to prevention of bribery, (iii) risk assessment of MAR INT DMCC’s activities and areas of operation, (iv) due diligence in all MAR INT DMCC does or done in MAR INT DMCC’s name, (v) communication and training in anti-corruption laws, and (vi) monitoring and reviewing MAR INT DMCC’s procedures and processes.
PROCEDURES
1-BACKGROUND
International anti-corruption laws are generally broad in their content and application, prohibiting many things in addition to cash payments. The United States, for example, has very strict rules and criminal sanctions prohibiting or restricting the provision or promise of gifts, entertainment, meals, tips, favors or anything of value to both domestic and foreign officials, including employees of government-owned or controlled customers, political party officials and candidates for political office or political parties.
The Bribery Act makes it illegal for persons or companies to offer, promise, or give a financial or other advantage to any person (including Government Officials, Commercial Clients, and Commercial Competitors) in order to induce a person to perform, or reward a person for performing, any improper business activity. Employees who consent to the offence may also be held personally guilty. The Bribery Act also creates a separate strict liability offence for companies that fail to prevent bribery. Under this provision, a company may be guilty if its employees, Local Partners, or Project Partners bribe a Government Official, Commercial Client, or Commercial Competitor, directly or indirectly, to obtain or retain business or secure a business advantage. An affirmative defence to this offence exists only where the company can show it had in place “adequate procedures” to prevent bribery.
The jurisdiction of the FCPA and Bribery Act extends beyond the shores of the United States and the United Kingdom. MAR INT DMCC employees should assume that these laws apply worldwide, including in the principal countries where MAR INT DMCC operates.
MAR INT DMCC’s policy is to comply fully with all Applicable Anti-Corruption & Anti-Money Laundering Laws. Accordingly, MAR INT DMCC prohibits you from (i) offering, promising, or giving anything of value to any Government Official, Commercial Client, or Commercial Client in an effort to influence that (or another) person or entity to secure any improper business advantage, and (ii)requesting, agreeing to receive, or accepting anything of value with the intention of, or as a reward for, improperly performing any MAR INT DMCC function or activity. Many in-kind gifts, payments, and promises, including with respect to gifts, meals, entertainment or travel can run afoul of Applicable Anti-Corruption & Anti-Money Laundering Laws unless they are carefully undertaken consistent with this policy. The provision or receipt of such gifts, payments, or promises will not be tolerated if not permitted by an express provision within these procedures.
The procedures set forth below are designed to ensure that MAR INT DMCC’s directors, employees, contractors, Local Partners, and Project Partners avoid corruption in all its forms, including with respect to Prohibited Payments and Prohibited Receipts. Each MAR INT DMCC director, employee, contractor, Local Partner, and Project Partner who is involved with business transactions must become familiar with the Applicable Anti-Corruption & Anti-Money Laundering Laws and MAR INT DMCC’s policies and procedures. To that end, MAR INT DMCC requires you to read these procedures and retain them for future reference.
2-GENERAL PROHIBITIONS
2.1 Overview
It is the policy of MAR INT DMCC to strictly comply with Applicable Anti-Corruption & Anti-Money Laundering Laws. Accordingly, MAR INT DMCC directors, employees, contractors, Local Partners, and Project Partners are strictly prohibited from offering, promising, or making any Prohibited Payments or requesting, agreeing to receive, or accepting any Prohibited Receipts.
Even if a payment, gift, or promise only constitutes a Prohibited Payment indirectly, you will violate Applicable Anti-Corruption & Anti-Money Laundering Laws if you make that payment,
gift, or promise to an individual or entity and you know, should know, believe, or are aware that there is a likelihood that, the individual or entity intends to use all or a portion of that amount to make a Prohibited Payment. In this context, the initial payment, gift, or promise to the individual or entity who is not a Government Official, Commercial Client, or Commercial Competitor would also constitute a Prohibited Payment.
As detailed below, Applicable Anti-Corruption & Anti-Money Laundering Laws are broad in scope and generally prohibit (i) the offer, promise, or payment of anything of value, tangible or intangible, for the purpose of securing any improper advantage or (ii) the request, agreement to receive, or acceptance of any financial or other advantage relating to the improper performance of any function or activity.
2.2 Anything of Value
“Anything of value” is very broadly defined, and includes more than kickbacks or bribes. Prohibited acts that involve “anything of value” include the following:
The acts described above may be permitted under the strict circumstances as set out in Section 3 below, and in all cases must be reasonable based on the circumstances.
2.3 Any Improper Advantage
As a practical matter, past enforcement actions have shown that the prohibition against improper payments to “obtain or retain business” or to “secure any other improper advantage” covers virtually any improper payment made in a business context. For example, MAR INT DMCC directors, employees, contractors, Local Partners, and Project Partners may not offer, promise, or give any things of value to any individuals, directly or indirectly, in connection with obtaining any of the following:
3-GUIDELINES ON PAYMENTS
The following guidelines are provided to assist you in complying with this policy.
3.1 Payment or Reimbursement Of Travel Expenses
The payment or reimbursement of bona fide expenses for the travel, meals and lodging of a Government Official or Commercial Clients related to (i) the promotion or marketing of MAR INT DMCC’s or its clients’ expertise, (ii) discussions regarding MAR INT DMCC or client operations, or (iii) contract negotiations, is permissible if there is a clear and justifiable business reason for each item of expense, and the expenses are reasonable. Such expenditures much also be given in good faith and permitted under local laws and customs.
Such travel expenses, however, may be paid or reimbursed only if cleared in advance with the Compliance Officer. When seeking approval for such expenses, please keep in mind:
Travel expenses will not be approved if they are requested too frequently for the same individual, or if they go beyond what is necessary for a business purpose. It is not necessary for the Compliance Officer to approve instances of local travel (e.g., taxi rides), so long as such expenditures do not become excessive.
In all cases where travel is approved, it must be supported by receipts and accurately reported in MAR INT DMCC’s books and records.
3.2 Entertainment and Gifts
Executives may be reimbursed for reasonable business entertainment expenses and gifts under certain circumstances. Small gifts or mementos may be given to Government Officials, Commercial Clients, or Commercial Competitors if they are of nominal value, given in a direct, transparent, and bona-fide manner, and would reasonably be viewed as appropriate under the circumstances. Whenever possible, such small gifts and mementos should include MAR INT DMCC or its client’s logo.
For all other gifts and all entertainment to be provided to a Government Official, Commercial Client, or Commercial Competitors, executives must seek the approval of the Compliance Officer in advance. Entertainment or gifts given with the intent of influencing a Government Official, Commercial Client, or Commercial Competitor’s objectivity in making decisions involving MAR INT DMCC or a MAR INT DMCC client, subcontractor, or joint-venture partner is not permissible, regardless of the amount. When seeking approval for such expenses, please keep in mind:
3.3 Charitable Donations and Social Programs
MAR INT DMCC believes in contributing to the communities in which it does business and permits reasonable donations to charities. Similarly, certain contractual agreements may require MAR INT DMCC to make payments to assist in the development of a country (for example, to build schools, roads, etc.). In both instances, however, MAR INT DMCC must take care to ensure that donations or payments are not disguised illegal payments to Government Officials or Commercial Clients in violation of Applicable Anti-Corruption & Anti-Money Laundering
Laws. MAR INT DMCC must also confirm that the charity or social program does not act as a conduit to fund illegal activities in violation of the laws of the countries in which it does business.
Keep in mind that donations or payments must never be given, directly or indirectly, to an individual Government Official, Commercial Client, or Commercial Competitor. Donations to charities proposed by a Government Official or Commercial Client or owned or operated by such an individual or entity, must be reviewed with caution.
Information about the proposed recipient (including various affiliations) and details regarding the use of the funds or donation must be provided to the Compliance Officer for approval in advance.
All documentation relating to the donation or payment must be forwarded to the Accounting Department so that the payment or expense is accurately described and recorded in books and records.
3.4 Political Contributions
As discussed above, any payment, gift, or promise of anything of value to a political party or candidate for political office, made or given with the intent to secure any improper advantage, constitutes a Prohibited Payment and is strictly forbidden. Due to the sensitivity with which enforcement agencies view such payments, MAR INT DMCC must carefully consider the propriety of making any political contribution with caution. Accordingly, any proposed political contribution must be approved in advance by the Compliance Officer or Legal Counsel.
4-TRAINING
To help communicate MAR INT DMCC’s compliance policies, standards and procedures regarding Applicable Anti-Corruption & Anti-Money Laundering Laws, the Human Resources Department and/or other selected MAR INT DMCC employees will from time to time conduct various training programs aimed at sharing best international business practices on the basis of MAR INT DMCC’s policies and procedures and Applicable Anti-Corruption & Anti-Money Laundering Laws and ensuring that any change in the risks that MAR INT DMCC faces are addressed. Every employee will be required to undertake the arranged training concerning MAR INT DMCC’s compliance requirements and certify his or her compliance with Applicable Anti-Corruption & Anti-Money Laundering Laws where appropriate and required by the Company.
Where appropriate, MAR INT DMCC may also require its Local Partners, and Project Partners to undergo compliance training as well.
5-DISCIPLINARY PROCEEDINGS
Any employee who violates MAR INT DMCC’s policies relating to Applicable Anti-Corruption & Anti-Money Laundering Laws will be subject to appropriate disciplinary action by MAR INT DMCC, which may include termination of employment with immediate effect.
Any violations of MAR INT DMCC’s policies relating to Applicable Anti-Corruption & Anti-Money Laundering Laws by a Local Partner will constitute a breach of the respective agreement and will entitle MAR INT DMCC to terminate that relationship with immediate effect.
6-CONTACT INFORMATION
If at any time you have any question about whether a payment, gift, or promise would constitute a Prohibited Payment, you may consult the Human Resources Department.
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